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AGENDA

Independence City Commission

Thursday, June 22, 2017

Veterans Room   Memorial Hall    5:30 PM

I.
5:30P.M.

Call to Order

The Commission meeting is called to order by the Mayor.
II.

Pledge of Allegiance to the United States of America

The Mayor leads the Pledge of Allegiance.
III.

City Licenses

IV.

Appointments

V.

Adoption of the Consent Agenda

A.

a. Appropriations

1.      A-1793

2.      P-1759

B.

b. Consider a request from Jerry Hall representing the Montgomery County 4-H Fair Board to install a memorial flag pole in honor of Jack Daniels at the southeast corner of the Middle Open 4-H Building at Riverside Park [CITIZENS].

Attached is an email from Jerry Hall, representing the Montgomery County 4-H Board requesting permission to install a memorial flag pole in memory of Jack Daniels at the southeast corner of the Middle Open 4-H Building at Riverside Park.  The Park Board has reviewed the request and has indicated their consent.  City staff recommends approval

C.

c. Consider a request from Jenny Mitchell to barricade Gary Avenue from Mulberry Street to Donald Avenue on July 4, 2017 from 2 PM to midnight for a neighborhood block party [CITIZENS].

Attached is an email from Jenny Mitchell requesting permission to hold a block party on Gary Avenue from Mulberry Street to Donald Avenue on July 4, 2017 from 2 PM to midnight for a neighborhood block party.  The Public Safety Director and Police Chief have both reviewed this request and have no issues with it.  City staff recommends approval

D.

d. Consider a request from the Axis Church to close Walnut Street, between 11th and 12th Streets on July 8, 2017 from 4 PM to 9 PM for a social event [CITIZENS].

Attached is a request from Brian Smith, Pastor of Axis Church requesting to close Walnut Street in front of the Nazarene Activity Center, between 11th and 12th Streets on July 8, 2017 from 4 PM to 9 PM for a social event.  Since they will be utilizing bouncy houses on City right-of-way they have agreed to provide special event insurance and list the City as an additional insured.  City staff recommends approval pending receipt of proof of special event insurance for this event listing the city as an additional insured.   

E.

e. Consider a request from the Independence Housing Authority to authorize submittal of a TBRA grant [CITIZENS/QUALITY OF LIFE SYSTEM].

The Housing Authority requests authorization to submit the annual Tenant Based Rental Assistance (TBRA) Grant.  City staff recommends approval.   

F.

f. Consider authorizing a Veterans Day Parade on Saturday, November 11, 2017 [CITIZENS/QUALITY OF LIFE SYSTEM].

We have received a request from Lisa Wilson to conduct a Veterans Day Parade on Saturday, November 11, 2017.  They would like the parade to begin on Penn Avenue at Maple Street and proceed to Chestnut Street or Locust Street.  City staff recommends approval pending receipt and approval of a completed parade permit application.  

VI.

Presentations

A.

g. Presentation of budget requests [CITIZENS]: 1. City on a Hill

This group originally requested to speak at the May 25, 2017 Commission meeting, however, they believed they were on the June 8, 2017 agenda and did not appear on May 25, 2017.  Attached is information regarding their facilities.  Charity Kossin will address the Commission regarding their funding request of $10,000 from the liquor tax funds. 

B.

h. Presentation by Andrew Pitts, TreanorHL of the City Hall and Public Safety Center Feasibility Study and Master Plan, which includes the Steering Committee consensus [CITIZENS].

Andrew Pitts with TreanorHL has facilitated the Steering Committee over the past four months.  Mr. Pitts will present the City Hall and Public Safety Center Feasibility Study and Master Plan, which includes the Steering Committee consensus.     

VII.

Items for Commission Action

A.

j. Consider rescinding condemnation action for the following properties:

1.      404 N. 4th Street

2.      1009 N. 17th Place

3.      1201 W. Main Street

The Building Inspector will review the above properties with the Commission.  The Commission has the following options for each property:

  • Adopt a resolution rescinding condemnation action; or
  • Take no action.
B.

k. Consider authorizing staff to set the date to receive bids for removal of the following previously condemned structures at the following locations:

1.      300 S. 14th Street

2.      800 S. 6th Street

3.      1124 W. Maple Street

4.      1207 N. 8th Street

5.      1304 W. Myrtle Street

The Building Inspector will review the above properties with the Commission.  The Commission has the following options for each property:

  • Authorize staff to set the date to receive bids for removal; or
  • Take no action.
C.

l. Consider bid(s) received and authorizing the Mayor to sign the contract and any other related documents regarding the KLINK Chestnut to Oak resurfacing project [CITIZENS/QUALITY OF LIFE SYSTEM].

Documents:
  1. KLINK-Combined.pdf
D.

m. Consider authorizing the Mayor to sign a work estimate for inspection for the Peter Pan Road/Main Street intersection project [CITIZENS/QUALITY OF LIFE SYSTEM].

Shawn Turner with TranSystems will be available to review the work estimate for inspection of the Peter Pan Road/Main Street intersection project and answer any Commission questions.  If the Commission approves the work estimate, then the Mayor will need to be authorized to sign the related document(s).  

E.

n. Consider adopting the following ordinances prepared by the City Attorney:

1.      An ordinance adopting the 2012 Edition of the Residential Code with amendments and deletions

2.      An ordinance adopting the 2012 Edition of the International Building Code with amendments and deletions;

3.      An ordinance adopting the 2011 Edition of the National Electric Code with amendments and deletions;

4.      An ordinance adopting the 2012 Edition of the Uniform Plumbing Code with amendments and deletions;

5.      An ordinance adopting the 2012 Edition of the Uniform Swimming Pool, Spa, & Hot Tub Code;

6.      An ordinance regulating the Building Trades;

7.      An ordinance repealing City Code Sections 18-269, 18-270 and 18-271 and replacing them with new requirements pertaining to the moving of buildings;

8.      An ordinance repealing City Code Sections 46-171 through 46-181 and replacing them with new language pertaining to claims upon property insurance proceeds for charges upon real property; and

9.      An ordinance adopting the 2012 Edition of the International Existing Building Code [CITIZENS/BUSINESS & INDUSTRY/CITY EMPLOYEES].  

This item was tabled from your last meeting.  The City Attorney has reworked the documents adopting the above listed ordinance along with the Building Inspector, Don Cushing and Sean Clapp.  If the Commission has no further changes it is recommended that the previously listed ordinances be adopted.  

Summary Recommendation:
Approval of the Ordinance
Budget Impact:
None
Suggested Motion:
I move to adopt the ordinances as presented to update the City's Building and other related codes.
Supporting Documents:
1. Ordinances prepared by the City Attorney's Office and revised 6/21/2017 (bookmarked pdf).
F.

o. Consider recommendation from the Planning Commission regarding text amendments to the zoning code; specifically, Article IV, Section 403 and Article VIII, Section 803.4, relating to Banners [CITIZENS].

At the June 6, 2017 Planning Commission the following modifications shown in bold to the City zoning code were recommended: 

403.0. – Definitions. Banner: A sign intended to be hung with or without a frame, possessing character[s,] letters or illustrations applied to paper, plastic or fabric of any kind excluding, flags, emblems and insignia of political, professional, religious, education, or corporate organizations with the exception of logos for the city or organizations endorsed by the city; and which are displayed for noncommercial purposes, excluding community celebrations that are officially endorsed by the city.

803.4 [Banners:] Banners advertising civic functions of nonprofit groups and community celebrations that are officially endorsed by the City may be hung over street rights-of-way upon the approval of the city manager.

If the Commission wishes to approve the above modifications, then it is recommended to authorize the Mayor to sign the attached ordinance prepared by the City Attorney
.  

Summary Recommendation:
Approval of the Ordinance
Budget Impact:
None
Suggested Motion:
I move to accept the recommendation of the Planning Commission to adopt an ordinance making text amendments to the zoning code; specifically, Article IV, Section 403 and Article VIII, Section 803.4, relating to Banners.
Supporting Documents:
1. June 6, 2017 Staff Report to the Planning Commission 2. Ordinance prepared by the City attorney for text amendments to Article IV, Section 403 and Article VIII, Section 803.4, relating to Banners.
VIII.

Reports

A.

p. Report on 2016 and 2017 Open Records Requests [CITIZENS].

At the last meeting staff was directed to prepare a report of the 2016 and 2017 Open Records Requests which is attached.  

B.

q. Report on City Projects and other updates [CITIZENS].

1.      City Board Minutes

                                                              i.      April 3, 2017 Park Board Minutes

                                                            ii.      May 2, 2017 Planning Commission/Board of Zoning Appeals Minutes

IX.

Extra Item(s)

These are items that were added to the agenda after the date it was originally published.
A.

r. Consider a request from the Independence Chamber of Commerce to co-sponsor an Independence Runs Back to School event at Riverside Park and Ralph Mitchell Zoo on August 1, 2 and 4, 2017 [CITIZENS].

Attached is an email and related attachments from the Chamber of Commerce to co-sponsor an Independence Runs Back to School event at Riverside Park and Ralph Mitchell Zoo on August 1, 2 and 4, 2017.  The request would also include utilization of the Lone Chief Cabin for a water break for participants.  City staff recommends approval

Summary Recommendation:
Approval of the Request
Budget Impact:
Cooperation of the Park and Public Safety Employees could generate some overtime depending on availability of personnel on the days of the event. Use of the Lone Chief Cabin will mean it is not available to others for rent that day.
Suggested Motion:
I move to approve co-sponsoring with the Chamber of Commerce the Independence Runs Back to School event at Riverside Park and Ralph Mitchell Zoo on August 1, 2 and 4, 2017.
Supporting Documents:
1. Email correspondence from the Chamber of Commerce. 2. Additional information about the event. 3. Map of the event.